Rules and Regulations 2015
TIME & LOCATION
Twelve consecutive Thursday evenings, 4:30pm - 7:30pm
June 18, 25 July 2, 9, 16, 23, 30 August 6, 13, 20, 27 September 3
Set up: 3:30pm – 4:30 pm
Take Down: 7:30pm – 8:30pm
Church Street between W. Main and Jackson Street
Downtown Quincy, CA
I. TYPE OF MARKET
This is a Certified Growers’ Market operating in accordance with the regulations of the California Administrative Code, Title 3, Group 4, Article 4.5. The following rules clarify and supplement the California Direct Marketing Regulations.
Purpose
To promote local, sustainable agriculture and community health, to energize our economy by fostering the exchange of high quality, fresh, regional products, and to establish the market event as a means to facilitate the expression of local art, culture, and education.
Governance
The Quincy Certified Farmers’ Market (QCFM) is administered by and through the Quincy Natural Foods Cooperative (QNF Co-op) Board of Directors. The QCFM Committee is an outreach committee that develops the policies which regulate market operations.
The Market Manager works under the direction of the QNF Co-op General Manager, and with support from the QCFM Committee, to oversee all activities relating to the operation of the market. An assistant manager may oversee the market if the manager is unavailable.
II. FEES/PERMITS
A) There is a $15.00 fee for each market. Payment of $165.00 for all markets in advance results in one free market ($15.00 value). Vendors are strongly encouraged to plan ahead and reserve a space in order to be included in the market. Market space cannot be guaranteed without advance payment.
1) Vendor booths are not to exceed 12’ x 12’, including vehicle (please state size of vehicle on application)
In the case of prepared food vendors: trailers exceeding 12’ are acceptable, however we may require that you unhook your vehicle if safety and/or access are an issue.
B) Payment Procedures:
Please make checks payable to QCFM (Quincy Certified Farmers’ Market);
Mail with completed application to: Hannah Hepner, 269 Main Street, Quincy, CA 95971.
Payment can be made directly to the above address in advance of the first market date, or at the market for future dates.
C) Required Permits: (include copies of required certificates with application).
1) Produce Growers: Plumas County Department of Agriculture Certified Producer Certificate. This same certificate must be clearly displayed at the individual’s booth site during the market. A California Nursery License is required to sell nursery plants.
2) Artisan and Prepared Food Vendors: California State Resale License
3) Prepared Food Vendors & Cottage Food Operators: Plumas County Environmental Health Dept. Temporary Food Facility Permit & Certificate of Liability Insurance naming Quincy Certified Farmers’ Market as additional insured.
4) Cottage Food Operators: Plumas County Environmental Health Dept. Cottage Food Operator Permit
III. RAIN OUT:
The Market will take place rain or shine.
IV. RESERVATIONS:
A) The selection of market vendors is at the discretion of the QCFM Committee. Selection is based on the vendor’s ability to enhance the overall market and to represent its stated purpose. The QCFM Committee reserves the right to refuse space assignment at any time.
B) Stall assignment is based on application and payment date, past vendor attendance, vendor’s customer relationships, the product mix, booth appeal, security and other considerations; and is ultimately at the discretion of the market manager.
Every effort is made to assign permanent space locations to market participants. This ensures continuity, which is beneficial to the participant and to the overall operation of the market. However, occasionally changes must be made in space assignment(s), which are unavoidable.
Vendors attending at least ten markets, and paying for all in advance, may request a reserved booth space for all markets they attend. Otherwise, the Market Manager will assign spaces.
C) All vendors’ merchandise must be approved through the application process. During the season, requests to sell additional products must be made by contacting the QCFM Manager.
D) Please make cancellations at least 48 hours prior to the market in order to apply any prepaid booth fees to the next scheduled event. A cancellation after this timeframe will result in a non-refundable booth fee. In the interest of creating a successful market, this policy will be enforced. A space reallocation review will apply for excessive cancellations.
E) Vendors are responsible for providing their own shade, tables, chairs, and all other necessary equipment.
F) A certified producer may sell products for no more than two other certified producers provided that:
1) All current certificates are prominently displayed and items being sold are separate and identifiable by each certified producer’s valid certificate.
2) The certified producer selling for the other(s) must offer for sale agricultural products which he/she produced and must have a larger volume of products than the other producer(s).
3) The name of the certified producer for whom another certified producer is selling must appear on the other’s certificate with approval from the County Agricultural Commissioner.
4) The responsible selling producer will have on file with the QCFM Manager a “written authorization to sell” letter from the other certified producer.
V. PROCEDURES
A) Set up is from 3:30 to 4:30 p.m. No vehicle is allowed to enter market after 4:30 p.m. Once the market begins, no vehicle may exit the event without special permission from the QCFM Manager or another Committee Member present.
B) Street closure procedures will be handled by the QCFM Committee. Unauthorized vehicles must clear the streets by 3:30 p.m. Pedestrian and traffic safety, along with market access, are the priority. Appropriate directional procedures will be uniformly enforced.
C) With the exception of produce/product vendors, parking is NOT allowed within the event at any time during market hours.
D) Refrain from unloading merchandise and supplies until all appropriate barricade and traffic control procedures are in place at 3:30 p.m. Booth set-up and removal of all unauthorized vehicles in the market are required by 4:30 p.m.
E) A bell will signal the start of the market. Since many vendors and shoppers cannot arrive until 4:30, please refrain from selling until the bell has sounded. Sales prior to the posted opening hours of the market are allowed only at the discretion of the market manager.
F) Take down is between 7:30 – 8:30 p.m. OR the hour following market close. Exact times will vary due to the length of daylight available per event. Vendors may NOT begin to take down booth or stalls until this time. Absolutely NO vehicle movement is permitted until the market is officially closed.
VI. GENERAL RULES
A) All vendors must display their business name and location (at a minimum size of 8.5”x11”).
B) Individuals or groups may not interfere with Market operations by aggressively soliciting signatures, donations, or attention. No activities may block sidewalks or access to assigned seller stall spaces.
C) NO animals are allowed in the market, other than service animals specified by the law. Please help enforce this rule by informing customers that the market cannot allow animals inside the designated marketplace. Plumas County Health Department regulations prohibit animals within 25 feet of any food vendors.
D) Smoking is not permitted during set-up, market hours, or take-down within the marketplace.
E) Alcoholic beverage consumption is not permitted during set-up, market hours, or take-down within the marketplace.
F) Temporary public restroom facilities will be accessible on site with a hand-washing sink available for vendors. Refrain from asking local businesses for use of their restrooms.
G) Vendors must maintain booth space in a clean and sanitary condition. All trash, paper, trimmings, wrappings, containers, produce and equipment needs to be removed when vacating the space.
H) Children of vendors, age 10 and under, must be accompanied by an adult at all times while participating in the market.
I) Please refrain from burning incense, sage or other aromatic products. Open flames are not allowed in the marketplace.
J) Please refrain from providing music within booth space unless approved by QCFM Committee.
K) Crafts and artwork sold are to be locally produced (within 150 miles of Quincy, CA).
L) All signs posted by vendors are subject to the approval of the market manager. No signs may be placed in the common customer traffic aisle way.
VII. PRODUCE AND FOOD VENDORS
A) Samples may be cut and served at this market within the booth space. Strict sanitary conditions must be followed with hands, utensils and cutting boards sanitized and clean. Sample containers must be covered when not in use. Melon samples must be iced.
B) All closed consumer bags must be labeled with the following: product identity, responsibility, and net quantity with the price clearly presented. Closed means that a deliberate attempt has been made to close the container opening in any way, including tying, or otherwise closed with a pressure sensitive seal, zip-lock or other closing device. Merely twisting or rolling over of the opening of a bag shall not be considered closed.
C) Prices are to be clearly posted on and around ALL produce.
D) Food items must be kept at least 6 inches above the ground at all times. (Health Code #27831)
E) Producer’s Certificate (for growers only) MUST be clearly posted in stall space at all times.
F) If participating in the WIC program, the current year’s WIC sign must be clearly posted in stall space at all times.
G) Vendors must have the current year’s QCFM EBT Vendor Agreement on file with the Market Manager in order to accept Quincy Certified Farmers’ Market EBT/Food Stamp tokens from customers as payment.
H) “Certified Organic” produce vendors must have an official Organic Certificate clearly posted.
I) Prepared food vendors: Please provide garbage receptacles and other sanitary necessities for food consumption at booth.
The above Quincy Certified Farmers’ Market rules and regulations are established by the QCFM Committee along with several County and State agencies. All participating vendors are responsible for adhering to the rules and regulations presented in this document. It is the expectation of market management that by completing the Quincy Certified Farmers’ Market Application process, all vendors are in compliance with the outlined rules and regulations as stated above.
For further information, please contact Market Manager, Hannah Hepner, at (530) 487-4386 or manager.qcfm@gmail.com.
Thank You.
revised 03/2015
Twelve consecutive Thursday evenings, 4:30pm - 7:30pm
June 18, 25 July 2, 9, 16, 23, 30 August 6, 13, 20, 27 September 3
Set up: 3:30pm – 4:30 pm
Take Down: 7:30pm – 8:30pm
Church Street between W. Main and Jackson Street
Downtown Quincy, CA
I. TYPE OF MARKET
This is a Certified Growers’ Market operating in accordance with the regulations of the California Administrative Code, Title 3, Group 4, Article 4.5. The following rules clarify and supplement the California Direct Marketing Regulations.
Purpose
To promote local, sustainable agriculture and community health, to energize our economy by fostering the exchange of high quality, fresh, regional products, and to establish the market event as a means to facilitate the expression of local art, culture, and education.
Governance
The Quincy Certified Farmers’ Market (QCFM) is administered by and through the Quincy Natural Foods Cooperative (QNF Co-op) Board of Directors. The QCFM Committee is an outreach committee that develops the policies which regulate market operations.
The Market Manager works under the direction of the QNF Co-op General Manager, and with support from the QCFM Committee, to oversee all activities relating to the operation of the market. An assistant manager may oversee the market if the manager is unavailable.
II. FEES/PERMITS
A) There is a $15.00 fee for each market. Payment of $165.00 for all markets in advance results in one free market ($15.00 value). Vendors are strongly encouraged to plan ahead and reserve a space in order to be included in the market. Market space cannot be guaranteed without advance payment.
1) Vendor booths are not to exceed 12’ x 12’, including vehicle (please state size of vehicle on application)
In the case of prepared food vendors: trailers exceeding 12’ are acceptable, however we may require that you unhook your vehicle if safety and/or access are an issue.
B) Payment Procedures:
Please make checks payable to QCFM (Quincy Certified Farmers’ Market);
Mail with completed application to: Hannah Hepner, 269 Main Street, Quincy, CA 95971.
Payment can be made directly to the above address in advance of the first market date, or at the market for future dates.
C) Required Permits: (include copies of required certificates with application).
1) Produce Growers: Plumas County Department of Agriculture Certified Producer Certificate. This same certificate must be clearly displayed at the individual’s booth site during the market. A California Nursery License is required to sell nursery plants.
2) Artisan and Prepared Food Vendors: California State Resale License
3) Prepared Food Vendors & Cottage Food Operators: Plumas County Environmental Health Dept. Temporary Food Facility Permit & Certificate of Liability Insurance naming Quincy Certified Farmers’ Market as additional insured.
4) Cottage Food Operators: Plumas County Environmental Health Dept. Cottage Food Operator Permit
III. RAIN OUT:
The Market will take place rain or shine.
IV. RESERVATIONS:
A) The selection of market vendors is at the discretion of the QCFM Committee. Selection is based on the vendor’s ability to enhance the overall market and to represent its stated purpose. The QCFM Committee reserves the right to refuse space assignment at any time.
B) Stall assignment is based on application and payment date, past vendor attendance, vendor’s customer relationships, the product mix, booth appeal, security and other considerations; and is ultimately at the discretion of the market manager.
Every effort is made to assign permanent space locations to market participants. This ensures continuity, which is beneficial to the participant and to the overall operation of the market. However, occasionally changes must be made in space assignment(s), which are unavoidable.
Vendors attending at least ten markets, and paying for all in advance, may request a reserved booth space for all markets they attend. Otherwise, the Market Manager will assign spaces.
C) All vendors’ merchandise must be approved through the application process. During the season, requests to sell additional products must be made by contacting the QCFM Manager.
D) Please make cancellations at least 48 hours prior to the market in order to apply any prepaid booth fees to the next scheduled event. A cancellation after this timeframe will result in a non-refundable booth fee. In the interest of creating a successful market, this policy will be enforced. A space reallocation review will apply for excessive cancellations.
E) Vendors are responsible for providing their own shade, tables, chairs, and all other necessary equipment.
F) A certified producer may sell products for no more than two other certified producers provided that:
1) All current certificates are prominently displayed and items being sold are separate and identifiable by each certified producer’s valid certificate.
2) The certified producer selling for the other(s) must offer for sale agricultural products which he/she produced and must have a larger volume of products than the other producer(s).
3) The name of the certified producer for whom another certified producer is selling must appear on the other’s certificate with approval from the County Agricultural Commissioner.
4) The responsible selling producer will have on file with the QCFM Manager a “written authorization to sell” letter from the other certified producer.
V. PROCEDURES
A) Set up is from 3:30 to 4:30 p.m. No vehicle is allowed to enter market after 4:30 p.m. Once the market begins, no vehicle may exit the event without special permission from the QCFM Manager or another Committee Member present.
B) Street closure procedures will be handled by the QCFM Committee. Unauthorized vehicles must clear the streets by 3:30 p.m. Pedestrian and traffic safety, along with market access, are the priority. Appropriate directional procedures will be uniformly enforced.
C) With the exception of produce/product vendors, parking is NOT allowed within the event at any time during market hours.
D) Refrain from unloading merchandise and supplies until all appropriate barricade and traffic control procedures are in place at 3:30 p.m. Booth set-up and removal of all unauthorized vehicles in the market are required by 4:30 p.m.
E) A bell will signal the start of the market. Since many vendors and shoppers cannot arrive until 4:30, please refrain from selling until the bell has sounded. Sales prior to the posted opening hours of the market are allowed only at the discretion of the market manager.
F) Take down is between 7:30 – 8:30 p.m. OR the hour following market close. Exact times will vary due to the length of daylight available per event. Vendors may NOT begin to take down booth or stalls until this time. Absolutely NO vehicle movement is permitted until the market is officially closed.
VI. GENERAL RULES
A) All vendors must display their business name and location (at a minimum size of 8.5”x11”).
B) Individuals or groups may not interfere with Market operations by aggressively soliciting signatures, donations, or attention. No activities may block sidewalks or access to assigned seller stall spaces.
C) NO animals are allowed in the market, other than service animals specified by the law. Please help enforce this rule by informing customers that the market cannot allow animals inside the designated marketplace. Plumas County Health Department regulations prohibit animals within 25 feet of any food vendors.
D) Smoking is not permitted during set-up, market hours, or take-down within the marketplace.
E) Alcoholic beverage consumption is not permitted during set-up, market hours, or take-down within the marketplace.
F) Temporary public restroom facilities will be accessible on site with a hand-washing sink available for vendors. Refrain from asking local businesses for use of their restrooms.
G) Vendors must maintain booth space in a clean and sanitary condition. All trash, paper, trimmings, wrappings, containers, produce and equipment needs to be removed when vacating the space.
H) Children of vendors, age 10 and under, must be accompanied by an adult at all times while participating in the market.
I) Please refrain from burning incense, sage or other aromatic products. Open flames are not allowed in the marketplace.
J) Please refrain from providing music within booth space unless approved by QCFM Committee.
K) Crafts and artwork sold are to be locally produced (within 150 miles of Quincy, CA).
L) All signs posted by vendors are subject to the approval of the market manager. No signs may be placed in the common customer traffic aisle way.
VII. PRODUCE AND FOOD VENDORS
A) Samples may be cut and served at this market within the booth space. Strict sanitary conditions must be followed with hands, utensils and cutting boards sanitized and clean. Sample containers must be covered when not in use. Melon samples must be iced.
B) All closed consumer bags must be labeled with the following: product identity, responsibility, and net quantity with the price clearly presented. Closed means that a deliberate attempt has been made to close the container opening in any way, including tying, or otherwise closed with a pressure sensitive seal, zip-lock or other closing device. Merely twisting or rolling over of the opening of a bag shall not be considered closed.
C) Prices are to be clearly posted on and around ALL produce.
D) Food items must be kept at least 6 inches above the ground at all times. (Health Code #27831)
E) Producer’s Certificate (for growers only) MUST be clearly posted in stall space at all times.
F) If participating in the WIC program, the current year’s WIC sign must be clearly posted in stall space at all times.
G) Vendors must have the current year’s QCFM EBT Vendor Agreement on file with the Market Manager in order to accept Quincy Certified Farmers’ Market EBT/Food Stamp tokens from customers as payment.
H) “Certified Organic” produce vendors must have an official Organic Certificate clearly posted.
I) Prepared food vendors: Please provide garbage receptacles and other sanitary necessities for food consumption at booth.
The above Quincy Certified Farmers’ Market rules and regulations are established by the QCFM Committee along with several County and State agencies. All participating vendors are responsible for adhering to the rules and regulations presented in this document. It is the expectation of market management that by completing the Quincy Certified Farmers’ Market Application process, all vendors are in compliance with the outlined rules and regulations as stated above.
For further information, please contact Market Manager, Hannah Hepner, at (530) 487-4386 or manager.qcfm@gmail.com.
Thank You.
revised 03/2015
